Public Participation - Legal Requirement, Resources, TA Providers

What do you as technical assistance providers say when you are asked for advice about public participation aspects of planning, transit development and creating transportation services? What are resources that are written for laypeople? What staff from within our network can assist you and your constituency? This blog post describes some common issues to keep in mind, legal requirements, just a few recommended resources and a list of staff within the TA Provider Network who can help when public participation issues arise.

Legal Requirement

Public involvement is a legal requirement of SAFETEA-LU and is increasingly used at all levels of government to inform official decisions and projects. A successful public consultation process is proactive and provides complete information, timely public notices in relevant media, and opportunities for early and continuous participation. Early issue identification and cooperative solution-building can reduce the potential for conflict later in the process.

Planning for public participation should account for costs, reasonable timelines, and serious consideration of community voices. To stay in communication with community members, organizations and leaders throughout a planning or other process, establish and maintain a list of all parties interested in transportation in the region or in the particular project at issue.

[Mural near Amtrak station in Galesburg, Ill.]

Outreach

The digital divide looms large for community outreach because methods of outreach, particularly use of social media, email and the Internet, will depend on the lifestyles of the community at large and populations within the community. To rely only on social media and the Internet, however, is to ignore rural populations in areas without good Internet access and people who do not use the Internet and social media.

Effective Participation

Guidance for effective participation applies both to those seeking public input and people who wish to contribute their input. It takes a champion, a committed individual, to identify the players and organize and facilitate meetings in a way that others can see the merit of participation.

Community members should coordinate with other individuals, groups and local and regional political leaders. If possible, it is best to reach a unified position because it is more likely result in success than a lone voice. Newspaper editorials and letters, blogs and comments, Facebook, Twitter, and email campaigns can be useful for publicizing a position and gathering support.

Local political representation should be included from the start so that politicians may take ownership (credit) of the idea and guide it to success. It is best to keep politicians informed all the way through the process, as they can be instrumental in moving the projects along.

[Bus serving what will be Denver's renovated Union Station transit hub; right now the bus appears in the middle of the construction site of the station area.]

Channel Your Inner Boy Scout: Be Prepared

Community members should prepare for a public workshop by obtaining the necessary materials and studying each suggested alternative for any given project. As much factual information as possible should be employed to support a position on a project. Data will be more persuasive and credible than an unsupported opinion. Similarly, enumerating specific concerns and providing explicit suggestions for improving a project are likely to be better received than a general statement of opposition.

Effective participation requires knowledge of the planning process and methods of participating that are proven. Community members may attend the meetings of the MPO or other regional body, its board of directors, technical advisory committee (professional staff from the county and larger municipalities), and its citizen advisory council, all of which are open to the public.

Stakeholder Committees: Convening a stakeholder committee is a strategy that is widely used for supplying transit agencies and governmental entities with feedback about proposed projects and changes to service. Some are used from the planning through the implementation stages of specific projects; some are permanent fixtures.

Resources

Coordination: It’s the Law - explains SAFETEA-LU’s public participation legal requirements.

Public Involvement in Transportation Decisionmaking - a course offered by the National Transit Institute (NTI) that discusses public participation and federal requirements.

How to Engage Low-Literacy and Limited-English-Proficiency Populations - excellent resource for including people who either are unable to read well or are not fluent English speakers. Low literacy is generally a marker for low income populations. The report offers a multitude of methods for reaching people who do not read well, including places to go, people to use, and ways to conduct a meeting.

The Do's and Don'ts of Working with Local Communities: Tips for Successful Community-Based Public Meetings - provides a checklist for effectively leading a public meeting.

A Guide to Transportation Planning for Citizens - explains in simple language the planning processes contemplated in federal mandates and how to become involved.

TCRP SYNTHESIS 85: Effective Use of Citizen Advisory Committees for Transit Planning and Operations - a must-read about public involvement via stakeholder committees. Provides a veritable cookbook for residents, political leaders, government personnel, and non-profit staff of all stripes. Descriptions of a range of purposes for the committees, procedures, membership, sizes, and types of projects and project phases for which the committees were utilized.

Including People with Disabilities In Coordinated Transportation Plans - gives a simple explanation of coordinated planning, benefits of coordination, and improving coordinated planning through the involvement of people with disabilities. This Easter Seals Project ACTION brief includes resources for facilitating the process of coordination.

Contacts

For information about reaching people in rural areas or places where many people are not connected to the Internet, contact Kelly Shawn (shawn@ctaa.org, 202-299-6596).

Remember that including people with disabilities means outreach that is accessible to those populations. Contact Ken Thompson (kthompson@easterseals.com, 800-659-6428) for more information about including people with disabilities.

Convening public meetings and stakeholder groups to discuss issues that will require supporting technology has been a key component of the Mobility Services for All Americans (MSAA) project. For more information, contact Yehuda Gross (yehuda.gross@dot.gov, 202-366-1988).

Contact Sheryl Gross-Glaser (grossglaser@ctaa.org, 202-386-1669) at the National Resource Center for Human Service Transportation Coordination for more information.